1. PREPARATION OF CLAIMS ON TRAVELLING EXPENSES AGAINST THE LOCAL GOVERNMENT UNIT (LGU) TO BE PAID BY CASH

Office or Division:	Office of the Municipal Accountant
Classification:	Simple
Type of Transaction:	Office to Office
Who may avail:	All Employees
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Approved Travel Order			Office of the HRMO/Department Head/Local Chief Executive
2. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA)			Office of the Municipal Budget Officer (MBO)/Office of the Municipal Treasurer (MTO)/Office of the Municipal Accountant (MA)
3. Approved Itinerary of Travel			Department Head/Local Chief Executive
4. Certificate of Appearance and other supporting documents			Issuing Office
Client Steps		Agency Action	Fees To Be Paid	Processing Time		Person Responsible
1.Claimant will compile approved Travel Order, Certificate of Appearance and other supporting documents.					─	Claimant
2.Claimant will prepare the Itinerary of Travel, CAFOA and Petty Cash Voucher (PCV)		Prepare the Itinerary of Travel, CAFOA and PCV			─	Claimant aided by Administrative Assistant II of the Municipal Accountant
3.Claimant will obtain  approval of the Itinerary of Travel		3.Signing of the Itinerary of Travel	None		6 minutes	Claimant /Department Head Concerned/ Dr. Alicia L. Primicias- Enriquez   Local Chief Executive (LCE)
4.Claimant will obtain   approval of the CAFOA		4.Signing of the CAFOA	None		8 minutes	Mr. Richard Rae Prestoza Municipal Budget Office   Mr. Francisco A. Ladia, Jr. Municipal Treasurer   Mr. Francis Ditol Municipal Accountant
5.Requesting employee will obtained approval of the PCV.		Review of completeness and propriety of supporting documents / previous cash advance / existence of funds held in trust.   Release of PCV and supporting documents	None		5 minutes             1 minute	Mr. Francis C.Ditol Municipal Accountant Office of the Municipal Accountant       Adiministrative Asst II Office of the Municipal Accountant
TOTAL			NONE		20 minutes

2.PREPARATION OF CLAIMS AGAINST THE LOCAL GOVERNMENT UNIT (LGU) TO BE PAID BY CASH

Office or Division:	Office of the Municipal Accountant
Classification:	Simple
Type of Transaction:	Office to Office
Who may avail:	Accountable Officers/Concerned Employees
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
1. Approved Purchase Request		Employee Concerned/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor
2. Approved Request for Quotation		Employee Concerned/Office of the Mayor/Office of the Vice Mayor/Bid and Awards Committee
3. BAC Resolution Recommending Approval		Bid and Awards Committee/Office of the Mayor/Office of the Vice Mayor
4. Notice of Award		Office of the Mayor/Office of the Vice Mayor
5. Approved Purchase Order/Contract		Office of the Mayor/Office of the Vice Mayor
6. Official Receipt/Sales Invoice		Supplier
7. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA)		Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant
8. Acceptance and Inspection Report		Employee Concerned/BAC-TWG
Supporting Documents (Pictures, Attendance Sheets, etc.		Employee Concerned
Client Steps	Agency Action	Fees To Be Paid	Processing Time	Person Responsible     e
1.Claimant will compile approved PR, RFQ, approved PO, BAC Resolution, Acceptance and Inspection Report and other Supporting documents (procurement activities);supporting documents (non- procurement transactions)			─	Claimant
2.Claimant will prepare the CAFOA and Petty Cash Voucher (PCV)	Prepare the CAFOA and PCV	None	−	Claimant aided by Administrative Assistant II of the MunicipalAccountant
3.Claimant will obtain approval of the CAFOA	3.Signing of the CAFOA	None	8 minutes	Mr. Richard Rae Prestoza Municipal Budget Officer   Mr. Francisco Ladia, Jr. Municipal Treasurer   Mr. Francis C. Ditol Municipal Accountant
4.Claimant will obtain approval of the PCV	4.1Review of the completeness and propriety of supporting documents/previous cash advance/existence of funds held in trust	None	5 minutes	Mr. Francis C.Ditol Municipal Accountant Office of the Municipal Accountant
	Release of PCV and supporting documents	None	1 Minute	Administrative Assistant II Office of the Municipal Accountant
TOTAL		NONE	14 minutes

3.PREPARATION OF CLAIMS AGAINST THE LOCAL GOVERNMENT UNIT (LGU) TO BE PAID BY CHECK

Office or Division:		Office of the Municipal Accountant
Classification:		Simple
Type of Transaction:		Office to Office/Supplier to Government
Who may avail:		Accountable Officers/Suppliers
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Approved Purchase Request			Employee Concerned/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor
2. Approved Request for Quotation			Employee Concerned/Office of the Mayor/Office of the Vice Mayor/Bid and Awards Committee
3. BAC Resolution Recommending Approval			Bid and Awards Committee/Office of the Mayor/Office of the Vice Mayor
4. Notice of Award			Office of the Mayor/Office of the Vice Mayor
5. Approved Purchase Order/Contract			Office of the Mayor/Office of the Vice Mayor
6. Official Receipt/Sales Invoice			Supplier
7. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA)			Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant
8. Acceptance and Inspection Report			Employee Concerned/BAC-TWG
9. Supporting Documents (Pictures, Attendance Sheets, etc.			Employee Concerned
Client Steps	Agency Action		Fees To Be Paid	Processing Time	Person Responsible     e
1.Claimant will compile approved PR, RFQ, approved PO, BAC Resolution, Acceptance and Inspection Report and other Supporting documents (procurement activities); supporting documents (non- procurement transactions)				─	Claimant
2.Claimant will prepare the CAFOA and Disbursement Voucher (DV)	Prepare the CAFOA and DV		None	−	Claimant aided by Administrative Assistant II of the Municipal Accountant
3.Claimant will obtain approval of the CAFOA	3.Signing of the CAFOA		None	8 minutes	Mr. Richard Rae Prestoza Municipal Budget Officer   Mr. Francisco Ladia, Jr. Municipal Treasurer   Mr. Francis C. Ditol Municipal Accountant
4.Claimant will obtain approval of the DV	Review of the completeness and propriety of supporting documents/previous cash advance/existence of funds held in trust		None	5 minutes	Mr. Francis C. Ditol Municipal AccountantOffice of the Municipal Accountant
	4.2Release of DV and supporting documents		None	1 Minute	Administrative Assistant II  Office of the Municipal Accountant
TOTAL			NONE	inutes

4.PREPARATION OF ACCOUNTANT’S ADVICE FOR LOCAL CHECK DISBURSEMENT

Office or Division:		Office of the Municipal Accountant
Classification:		Simple
Type of Transaction:		Office to Office/Supplier to Government
Who may avail:		Accountable Officers/Suppliers
CHECKLIST OF REQUIREMENTS			WHERE TO SECURE
1. Approved Disbursement Voucher			Employee Concerned/Office of the Municipal Accountant/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor
2. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA)			Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant
3. Supporting Documents			Employee Concerned
4. Check			Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor
Client Steps	Agency Action		Fees To Be Paid	Processing Time	Person Responsible     e
1.Claimant will submit approved DV, CAFOA, supporitng documents and check	Preparation and signing of Accountant’s Advice for local check disbursement		None         None	5 minutes	Administrative Assistant II   Mr. Francis C. Ditol Municipal Accountant Office of the Municipal Accountant
	1.2 Release of Accountant’s Advice		None	1 minute	Administrative Assistant II Office of the Municipal Accountant
TOTAL			NONE	6 minutes