1. PREPARATION OF CLAIMS ON TRAVELLING EXPENSES AGAINST THE LOCAL GOVERNMENT UNIT (LGU) TO BE PAID BY CASH
| Office or Division: | Office of the Municipal Accountant | |||||
| Classification: | Simple | |||||
| Type of Transaction: | Office to Office | |||||
| Who may avail: | All Employees | |||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||||
| 1. Approved Travel Order | Office of the HRMO/Department Head/Local Chief Executive | |||||
| 2. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA) | Office of the Municipal Budget Officer (MBO)/Office of the Municipal Treasurer (MTO)/Office of the Municipal Accountant (MA) | |||||
| 3. Approved Itinerary of Travel | Department Head/Local Chief Executive | |||||
| 4. Certificate of Appearance and other supporting documents | Issuing Office | |||||
| Client Steps | Agency Action | Fees To Be Paid | Processing Time | Person Responsible | ||
| 1.Claimant will compile approved Travel Order, Certificate of Appearance and other supporting documents. | ─ | Claimant | ||||
| 2.Claimant will prepare the Itinerary of Travel, CAFOA and Petty Cash Voucher (PCV) | Prepare the Itinerary of Travel, CAFOA and PCV | ─ | Claimant aided by Administrative Assistant II of the Municipal Accountant | |||
| 3.Claimant will obtain approval of the Itinerary of Travel | 3.Signing of the Itinerary of Travel | None | 6 minutes | Claimant /Department Head Concerned/ Dr. Alicia L. Primicias- Enriquez Local Chief Executive (LCE) | ||
| 4.Claimant will obtain approval of the CAFOA | 4.Signing of the CAFOA | None | 8 minutes | Mr. Richard Rae Prestoza Municipal Budget Office Mr. Francisco A. Ladia, Jr. Municipal Treasurer Mr. Francis Ditol Municipal Accountant | ||
| 5.Requesting employee will obtained approval of the PCV. | Review of completeness and propriety of supporting documents / previous cash advance / existence of funds held in trust. Release of PCV and supporting documents | None | 5 minutes 1 minute | Mr. Francis C.Ditol Municipal Accountant Office of the Municipal Accountant Adiministrative Asst II Office of the Municipal Accountant | ||
| TOTAL | NONE | 20 minutes | ||||
2.PREPARATION OF CLAIMS AGAINST THE LOCAL GOVERNMENT UNIT (LGU) TO BE PAID BY CASH
| Office or Division: | Office of the Municipal Accountant | |||
| Classification: | Simple | |||
| Type of Transaction: | Office to Office | |||
| Who may avail: | Accountable Officers/Concerned Employees | |||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | |||
| 1. Approved Purchase Request | Employee Concerned/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor | |||
| 2. Approved Request for Quotation | Employee Concerned/Office of the Mayor/Office of the Vice Mayor/Bid and Awards Committee | |||
| 3. BAC Resolution Recommending Approval | Bid and Awards Committee/Office of the Mayor/Office of the Vice Mayor | |||
| 4. Notice of Award | Office of the Mayor/Office of the Vice Mayor | |||
| 5. Approved Purchase Order/Contract | Office of the Mayor/Office of the Vice Mayor | |||
| 6. Official Receipt/Sales Invoice | Supplier | |||
| 7. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA) | Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant | |||
| 8. Acceptance and Inspection Report | Employee Concerned/BAC-TWG | |||
| Supporting Documents (Pictures, Attendance Sheets, etc. | Employee Concerned | |||
| Client Steps | Agency Action | Fees To Be Paid | Processing Time | Person Responsible e |
| 1.Claimant will compile approved PR, RFQ, approved PO, BAC Resolution, Acceptance and Inspection Report and other Supporting documents (procurement activities);supporting documents (non- procurement transactions) | ─ | Claimant | ||
| 2.Claimant will prepare the CAFOA and Petty Cash Voucher (PCV) | Prepare the CAFOA and PCV | None | − | Claimant aided by Administrative Assistant II of the Municipal Accountant |
| 3.Claimant will obtain approval of the CAFOA | 3.Signing of the CAFOA | None | 8 minutes | Mr. Richard Rae Prestoza Municipal Budget Officer Mr. Francisco Ladia, Jr. Municipal Treasurer Mr. Francis C. Ditol Municipal Accountant |
| 4.Claimant will obtain approval of the PCV | 4.1Review of the completeness and propriety of supporting documents/previous cash advance/existence of funds held in trust | None | 5 minutes | Mr. Francis C.Ditol Municipal Accountant Office of the Municipal Accountant |
| Release of PCV and supporting documents | None | 1 Minute | Administrative Assistant II Office of the Municipal Accountant | |
| TOTAL | NONE | 14 minutes | ||
3.PREPARATION OF CLAIMS AGAINST THE LOCAL GOVERNMENT UNIT (LGU) TO BE PAID BY CHECK
| Office or Division: | Office of the Municipal Accountant | ||||
| Classification: | Simple | ||||
| Type of Transaction: | Office to Office/Supplier to Government | ||||
| Who may avail: | Accountable Officers/Suppliers | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. Approved Purchase Request | Employee Concerned/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor | ||||
| 2. Approved Request for Quotation | Employee Concerned/Office of the Mayor/Office of the Vice Mayor/Bid and Awards Committee | ||||
| 3. BAC Resolution Recommending Approval | Bid and Awards Committee/Office of the Mayor/Office of the Vice Mayor | ||||
| 4. Notice of Award | Office of the Mayor/Office of the Vice Mayor | ||||
| 5. Approved Purchase Order/Contract | Office of the Mayor/Office of the Vice Mayor | ||||
| 6. Official Receipt/Sales Invoice | Supplier | ||||
| 7. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA) | Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant | ||||
| 8. Acceptance and Inspection Report | Employee Concerned/BAC-TWG | ||||
| 9. Supporting Documents (Pictures, Attendance Sheets, etc. | Employee Concerned | ||||
| Client Steps | Agency Action | Fees To Be Paid | Processing Time | Person Responsible e | |
| 1.Claimant will compile approved PR, RFQ, approved PO, BAC Resolution, Acceptance and Inspection Report and other Supporting documents (procurement activities); supporting documents (non- procurement transactions) | ─ | Claimant | |||
| 2.Claimant will prepare the CAFOA and Disbursement Voucher (DV) | Prepare the CAFOA and DV | None | − | Claimant aided by Administrative Assistant II of the Municipal Accountant | |
| 3.Claimant will obtain approval of the CAFOA | 3.Signing of the CAFOA | None | 8 minutes | Mr. Richard Rae Prestoza Municipal Budget Officer Mr. Francisco Ladia, Jr. Municipal Treasurer Mr. Francis C. Ditol Municipal Accountant | |
| 4.Claimant will obtain approval of the DV | Review of the completeness and propriety of supporting documents/previous cash advance/existence of funds held in trust | None | 5 minutes | Mr. Francis C. Ditol Municipal Accountant Office of the Municipal Accountant | |
| 4.2Release of DV and supporting documents | None | 1 Minute | Administrative Assistant II Office of the Municipal Accountant | ||
| TOTAL | NONE | inutes | |||
4.PREPARATION OF ACCOUNTANT’S ADVICE FOR LOCAL CHECK DISBURSEMENT
| Office or Division: | Office of the Municipal Accountant | ||||
| Classification: | Simple | ||||
| Type of Transaction: | Office to Office/Supplier to Government | ||||
| Who may avail: | Accountable Officers/Suppliers | ||||
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE | ||||
| 1. Approved Disbursement Voucher | Employee Concerned/Office of the Municipal Accountant/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor | ||||
| 2. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA) | Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant | ||||
| 3. Supporting Documents | Employee Concerned | ||||
| 4. Check | Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor | ||||
| Client Steps | Agency Action | Fees To Be Paid | Processing Time | Person Responsible e | |
| 1.Claimant will submit approved DV, CAFOA, supporitng documents and check | Preparation and signing of Accountant’s Advice for local check disbursement | None None | 5 minutes | Administrative Assistant II Mr. Francis C. Ditol Municipal Accountant Office of the Municipal Accountant | |
| 1.2 Release of Accountant’s Advice | None | 1 minute | Administrative Assistant II Office of the Municipal Accountant | ||
| TOTAL | NONE | 6 minutes | |||
