| 1. PREPARATION OF CLAIMS ON TRAVELLING EXPENSES AGAINST THE LOCAL GOVERNMENT UNIT | | |
| (LGU) TO BE PAID BY CASH. | | | | | | | | | |
| | | | | | | | | | | | |
| Office or Division: | | OFFICE OF THE MUNICIPAL ACCOUNTANT | |
| Classification: | | Simple | |
| Type of Transaction: | Office to Office | |
| Who may avail: | | | All Employees | |
| Checklist of Requirements | Where to secure | |
|
| 1. Approved Travel Order | Office of the HRMO/Department Head/Local Chief Executive | |
| 2. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA) | Office of the Municipal Budget Officer (MBO)/Office of the Municipal Treasurer (MTO)/Office of the Municipal Accountant (MA) | |
| 3. Approved Itinerary of Travel | Department Head/Local Chief Executive | |
| 4. Certificate of Appearance and other supporting documents | Issuing Office | |
| CURRENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON’S RESPONSIBLE | |
| 1. Claimant will compile approved Travel Order, Certificate of Appearance and other supporting documents. | | | ─ | Claimant | |
| 2. Claimant will prepare the Itinerary of Travel, CAFOA and Petty Cash Voucher (PCV) | 2. Prepare the Itinerary of Travel, CAFOA and PCV | | ─ | CLAIMANT AIDED BY ADMINISTRATIVE ASST. II OF THE MUNICIPAL ACCOUNTANT | |
| 3. Claimant will obtain approval of the Itinerary of Travel | 3.Signing of the Itinerary of Travel | None | 6 minutes | Claimant /Department Head Concerned/ DR. ALICIA L. PRIMICIAS-ENRIQUEZ Local Chief Executive (LCE) | |
| 4. Claimant will obtain approval of the CAFOA | 4. Signing of the CAFOA | None | 8 minutes | RICHARD RAE PRESTOZA Municipal Budget Office FRANCISCO A. LADIA, JR. Municipal Treasurer FRANCIS C. DITOL Municipal Accountant | |
| 5. Requesting employee will obtain approval of the PCV. | 5.1 Review of completeness and propriety of supporting documents / previous cash advance / existence of funds held in trust. | None | 5 minutes | FRANCIS C. DITOL Municipal Accountant Office of the Municipal Accountant | |
| 5.2 Release of PCV and supporting documents | None | 1 minute | ADMINISTRATIVE ASST II Office of the Municipal Accountant | |
| TOTAL | NONE | 20 minutes | | | | |
| | | | | | | | | | | | |
| 2. PREPARATION OF CLAIMS AGAINST THE LOCAL GOVERNMENT UNIT (LGU) TO BE PAID BY CASH | | | | |
| | | | | | | | | | | | |
| Office or Division: | | OFFICE OF THE MUNICIPAL ACCOUNTANT | |
| Classification: | | Simple | |
| Type of Transaction: | Office to Office | |
| Who may avail: | | | Accountable Officers/Concerned Employees | |
| Checklist of Requirements | Where to secure | |
|
| 1. Approved Purchase Request | Employee Concerned/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor | |
| 2. Approved Request for Quotation | Employee Concerned/Office of the Mayor/Office of the Vice Mayor/Bid and Awards Committee | |
| 3. BAC Resolution Recommending Approval | Bid and Awards Committee/Office of the Mayor/Office of the Vice Mayor | |
| 4. Notice of Award | Office of the Mayor/Office of the Vice Mayor | |
| 5. Approved Purchase Order/Contract | Office of the Mayor/Office of the Vice Mayor | |
| 6. Official Receipt/Sales Invoice | Supplier | |
| 7. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA) | Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant | |
| 8. Acceptance and Inspection Report | Employee Concerned/BAC-TWG | |
| 9. Supporting Documents (Pictures, Attendance Sheets, etc. | Employee Concerned | |
| CURRENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESS-ING TIME | PERSON’S RESPONSIBLE | |
| 1. Claimant will compile approved PR, RFQ, approved PO, BAC Resolution, Acceptance and Inspection Report and other Supporting documents (procurement activities); supporting documents (non-procurement transactions) | | | ─ | Claimant | |
| 2. Claimant will prepare the CAFOA and Petty Cash Voucher (PCV) | 2. Prepare the CAFOA and PCV | None | − | CLAIMANT AIDED BY ADMINISTRATIVE ASST. II OF THE MUNICIPAL ACCOUNTANT | |
| 3. Claimant will obtain approval of the CAFOA | 3. Signing of the CAFOA | None | 8 minutes | RICHARD RAE PRESTOZA Municipal Budget Officer FRANCISCO A. LADIA, Jr. Municipal Treasurer FRANCIS C. DITOL Municipal Accountant | |
| 4. Claimant will obtain approval of the PCV | 4.1 Review of the completeness and propriety of supporting documents/previous cash advance/existence of funds held in trust | None | 5 minutes | FRANCIS C. DITOL MUNICIPAL ACCOUNTANT Office of the Municipal Accountant | |
| | | 4.2 Release of PCV and supporting documents | None | 1 Minute | ADMINISTRATIVE ASSISTANT II Office of the Municipal Accountant | |
| TOTAL | NONE | 14 minutes | | | | |
| 3. PREPARATION OF CLAIMS AGAINST THE LOCAL GOVERNMENT UNIT (LGU) TO BE PAID BY CHECK | | | | |
| | | | | | | | | | | | |
| Office or Division: | | OFFICE OF THE MUNICIPAL ACCOUNTANT | |
| Classification: | | Simple | |
| Type of Transaction: | Office to Office/Supplier to Government | |
| Who may avail: | | | Accountable Officers/Suppliers | |
| Checklist of Requirements | Where to secure | |
|
| 1. Approved Purchase Request | Employee Concerned/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor | |
| 2. Approved Request for Quotation | Employee Concerned/Office of the Mayor/Office of the Vice Mayor/Bid and Awards Committee | |
| 3. BAC Resolution Recommending Approval | Bid and Awards Committee/Office of the Mayor/Office of the Vice Mayor | |
| 4. Notice of Award | Office of the Mayor/Office of the Vice Mayor | |
| 5. Approved Purchase Order/Contract | Office of the Mayor/Office of the Vice Mayor | |
| 6. Official Receipt/Sales Invoice | Supplier | |
| 7. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA) | Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant | |
| 8. Acceptance and Inspection Report | Employee Concerned/BAC-TWG | |
| 9. Supporting Documents (Pictures, Attendance Sheets, etc. | Employee Concerned | |
| CURRENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON’S RESPONSIBLE | |
| 1. Claimant will compile approved PR, RFQ, approved PO, BAC Resolution, Acceptance and Inspection Report and other Supporting documents (procurement activities); supporting documents (non-procurement transactions) | | | ─ | Claimant | |
| 2. Claimant will prepare the CAFOA and Disbursement Voucher (DV) | 2. Prepare the CAFOA and DV | None | − | CLAIMANT AIDED BY ADMINISTRATIVE ASST. II OF THE MUNICIPAL ACCOUNTANT | |
| 3. Claimant will obtain approval of the CAFOA | 3. Signing of the CAFOA | None | 8 minutes | RICHARD RAE PRESTOZA Municipal Budget Officer FRANCISCO A. LADIA, JR. Municipal Treasurer FRANCIS C. DITOL Municipal Accountant | |
| 4. Claimant will obtain approval of the DV | 4.1 Review of the completeness and propriety of supporting documents/previous cash advance/existence of funds held in trust | None | 5 minutes | FRANCIS C. DITOL Municipal Accountant Office of the Municipal Accountant | |
| | | 4.2 Release of DV and supporting documents | None | 1 Minute | ADMINISTRATIVE ASSISTANT II Office of the Municipal Accountant | |
| TOTAL | NONE | 14 minutes | | | | |
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| | | | | | | | | | | | |
| 4. PREPARATION OF ACCOUNTANT’S ADVICE FOR LOCAL CHECK DISBURSEMENT | | | | | |
| | | | | | | | | | | | |
| Office or Division: | | OFFICE OF THE MUNICIPAL ACCOUNTANT | |
| Classification: | | Simple | |
| Type of Transaction: | Office to Office/Supplier to Government | |
| Who may avail: | | | Accountable Officers/Suppliers | |
| Checklist of Requirements | Where to secure | |
|
| 1. Approved Disbursement Voucher | Employee Concerned/Office of the Municipal Accountant/Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor | |
| 2. Approved Certificate on Appropriation, Funds and Obligation of Allotment (CAFOA) | Office of the Municipal Budget Officer/Office of the Municipal Treasurer/Office of the Municipal Accountant | |
| 3. Supporting Documents | Employee Concerned | |
| 4. Check | Office of the Municipal Treasurer/Office of the Mayor/Office of the Vice Mayor | |
| CURRENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | PERSON’S RESPONSIBLE | |
| 1. Claimant will submit approved DV, CAFOA, supporting documents and check | 1.1 Preparation and signing of Accountant’s Advice for local check disbursement | None | 5 minutes | Administrative Assistant II FRANCIS C. DITOL Municipal Accountant Office of the Municipal Accountant | |
| | 1.2 Release of Accountant’s Advice | None | 1 minute | Administrative Assistant II Office of the Municipal Accountant | |
| TOTAL | NONE | 6 minutes | | | | |
